In order to make these points clear, we have produced many typical insurance letters which will carry the basics of Insurance Letters. They are deducting money from the employees pay, but. It is a kind of legal policy between an insurer and the insured wherein the insurer has to pay an amount to the insured when the insured claims for it. These sample letters can be used in various circumstances you may encounter that require you to communicate with insurance companies. Put emphasis on immediate payment. Because of our growing concern about the stability of Fortune Life Insurance Company and the rising costs of coverage, we have made arrangements to place our insurance with a new organization, Belton Mutual Benefit. Please remit the sum of Rs. Pay Period(s) of Overpayment: _____ Overpayment Amount ... OASI and Medicare taxes, retirement, health insurance, and voluntary miscellaneous deductions. Option #2: Pay-as-you-go. Maintenance of health insurance policies which are not a part of the employer's group health plan, as described in § 825.209(a), are the sole responsibility of the employee. If you are notifying the recipient about a demise, for instance, use a sensitive and empathetic tone. Explanation of Insurance Rate Increase Sample Letters. BENEFITS CONTINUATION LETTER. Example 1: Sample letters for employee benefit programs. By going through all these sample letters, you will be enabled to write an effective insurance letter on your own. Sample letter, Notification letter about ordered backpacks being shipped, Notification letter of installment check returned due to insufficient funds, Notify letter of unavailability of heating system ordered, Notify payment stopped due to lost check sample letter, Example letter to notify stock shortage due to high demand, Letter notifying that the wrong seat covers are returned, Notify delay of shipment due to heavy snowfall sample letter, Returned check notification letter due to insufficient funds, Notification letter of an incomplete order delivered, Letter notifying customer that books ordered is shipped, Letter to notify of returned check due to insufficient funds, Notification letter sample of chairs order already shipped, Notify a customer that you have shipped an order. Notify letters can also be used by companies to inform employees about changes in the company policy or to inform customers about the company's new location. These letters are usually sent after unsuccessfully trying to get your payment, and it is time to take a more serious action. Workers comp benefits apply to any worker who suffers a qualifying work injury. If you are running a business and you have clients who haven't paid for merchandise or services, your business could suffer financial uncertainty and difficulties. Letters to debtors are letters you write to people or institutions that owe you money. Mention all the benefits of holding your company's insurance policy again. stream Inform the reader about the end date of coverage if he/she doesn't make the payment. Dear [Employee Name]: As previously discussed, the [Parish/School/Diocese]has approved your request for a [Medical / Family or Pregnancy Disability] leave of absence. Employees on a Personal, Educational or Suspension must pay both the employee Leave, cost and the County portion of the premium to maintain health insurance while no-pay status. %���� Letter from Employer to Employees. SAMPLE Letter Employer to Employees. End with a note of anticipation to having the situation resolved. It is worth noting that some notify letters such as those notifying moving out of rented property or leaving a company should be sent several days in advance. An employee on unpaid FMLA leave must make arrangements to pay the normal employee portion of the insurance premiums in order to maintain insurance coverage.” The best way to ensure that you and your employees understand the FMLA regulations, and how you have interpreted them for your business, is to write and formalize an FMLA policy for your company. If you are preparing to lay off employees, make sure that a lawyer reviews your layoff plans, along with your letter, to avoid legal risks. Suite B Kennewick, WA 99336 Phone: (509) 735-1143 Toll Free: (888) 531-5781 Fax To: (509) 735-7668 You will, of course, need to adjust it so the information is specific to your organization's situation, but it's a good example of how to word and format this type of letter. In some cases, these letters have been used by employees prior to their resignation to inform employers that they (employees) will be leaving the company. TO: FROM: DATE: SUBJECT: Change in Insurance Provider. 23548-34 We wish to remind you that your premium payment for the month of August was due on 16 August. 1,534.50 to us immediately. <>>> Memorandum. Mention all the benefits of holding your company's insurance policy again. Insurance Cancellation Letter: Insurance policies keep you safe in case of any untoward incident. This charge will be included on the LOA on Remittance Formand p ayment is mandatory if you wish to continue health coverage. Conclude the letter on a positive note. endobj Remind the customer that the payment is due. &��i2O�'*��+�_�b|G.�����f�a:�|r3���/! The memo should outline the employee’s requirement to notify the employer of the reason behind their absence, documentation to support the need for a medical leave (if applicable), and what accommodations (if any) may be needed. The answer depends upon the circumstances, including the reason for the employees absence, the size of the employer, the terms of the health plan, and the applicability of one or more federal laws, including FMLA and COBRA. I want my letter to sound convincing to underwriters but I don't even know how to start and I'm dry on reasons why they should reduce the charge. Generally, an employee’s enrollment may continue for up to 365 days of leave without pay (LWOP) unless he/she wants it to terminate or does not respond to his/her employing office's notice about continuing coverage during a period in LWOP status. An employee may need to request a letter that provides employment verification for several factors. But then, you want to maintain goodwill and not damage the business' s reputation in the community. When writing letters to debtors, especially those asking for payment, you need to be professional. '�n�rL'7�S9��35V�0gn=q`BD�7}���iţf�@1��jӞ�lv�ſG�4�i��(�x�'7`9g 2�#���nq?Y�S�'h�������2�0�ÒB��HX��QX9�t�2/ϰ�g��h����jD�$��M��������_�E�>�OWy��x����G�i�d���`�ܲ}��)���i�'��e[��G33��yG*U�e��&�'�� &��Y2��Z�XY�͚���CÞ�"�+�,��8� ~��ޑϻ�w�-Zn�����*7g~��V�(�G�d�����Ӽx�9@迖����o#. You are a valued client of Zen Insurance for more than six years now, and you are benefited with low premiums with comprehensive coverage. But, you won't just ask for payment, you should also make the cancelation sound undesirable. When writing notify letters, you need to be clear and direct to the point to avoid confusion. If an employee doesn’t make insurance premium payments and allows insurance to lapse while on FMLA leave, the employer must reinstate the health insurance benefits when the employee returns to work. [Date] [Employee Name] [Street Address] [City, State Zip] RE: BENEFITS CONTINUATION. But the tax-advantaged benefits of group health insurance premiums and health reimbursement arrangements were not available to be used in order to reimburse employees for individual health insurance premiums. Thank you in advance. 4 0 obj Notify letters are letters sent to inform others about something important. We just want to inform that we were not able to receive your September 1 premium payment. Leave Without Pay Status and Insufficient Pay Coverage Continued Coverage. x��[�n�8}���o��hȭYL�{�3���ඝ�ж������o)�ԅ��̴[�S���aI*������ӏ�7W$>;#W�������%�����#Jb���QƉbI� Keep in mind that a cordial, business communication tone is essential.Remember: We are happy to be of service to you. 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